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Showing posts from October, 2008


If you keep everything you’re working on out on your desk, you’ll drown in a sea of paperwork, but if you put it away, you have a sinking feeling you might just forget it.

These durable, re-usable polypropylene envelopes from See Jane Work and Office Depot keep files and documents neatly together, and clearly visible.
Office Solution: Use Project Envelopes to color code projects, or as a handy way to prioritize inter-office mail. Use clear for ‘Information Only’ documents and purple for ‘Read and File’ documents. I have a project envelope for each client I am currently working with to keep all related information in one easy to find place.
Home Solution: More durable and protective than flimsy paper folders, Project Envelopes are perfect for keeping homework and reports together, sending notes to the teacher, or for keeping flyers, newsletters, and reminders in view. I use them to keep all the bills I need to pay in one place.


I have been told by many that I am the most organized person they have ever met. Those who truly know me say I never ever procrastinate on anything. The second statement was recently put to the ultimate test. I was informed that I needed to have a biopsy. While this threw me into an emotional tailspin I discovered that even if it was bad news waiting for me I couldn't put this off. I scheduled the biopsy for the very next morning.

The surgeon met with me before the procedure and he said, "I admire you for not procrastinating on this, most people would put it off." My reply was, "I never procrastinate on anything, I don't know why, but I just don't." But, it caused me to think just why don't I procrastinate when it is so easy for others to.

My answer, a bit surprising, was, "I don't procrastinate because I want to be available to the unknown around the corner that I might miss out on because of something I procrastinated on." I…

Organizing Habit #13

No more catalogs!!! If you are receiving junk mail and worry that in addition tot the annoyance, it is harming the environment, then do your part and stop the junk mail. Send a letter and $1.00 to the address below to get of the junk mail list, include your request to "Activate The Preference Service" and put it in the mail. Click here for a sample letter or your can also register online.

Mail Preference Center Direct Marketing Association P.O. Box 643 Carmel, NY 15012-0643


You have three kids all at the same school and each of them came home last week with a flyer asking for donations of copy paper and ink for the printer. It's like telemarketers asking you to pay their phone bill.

While you probably can't stop the onslaught of letters, flyers, menus, schedules, trip slips and rosters, you can manage it with the helpful School.files expanding filefrom Buttoned Up.

With compartments for up to three children you can sort out the stuff you need to keep, the stuff you need to return, and the stuff you need to just toss in the recycling bin. Have more than three children? Buy multiples!


Create a FUN and ORGANIZED Work Space for YOU
While perusing blogs I came across the article A Home Office That Works Overtime on the Real Simple website. This article depicts what you will experience working with a Professional Organizer to create an organized work space that works for you.

But, that's not the only reason I'm sharing this article with you. I was so inspired by this article because of the desk they chose (above). It's from Ikea. The moment I saw it I had to have it to complete my work space. Since it is my birthday month, I decided it was what I wanted for my birthday.

My husband and I share a U-shape desk and what I wanted was a complete U for myself--that extra space away from my computer to write, dream, and work on projects. This desk is the perfect solution to what I wanted. Here is my side of the U-shape shared desk with my new work table desk from Ikea. I love it! Notice it has bookshelf legs. They are one option you can chose other bases with drawers…


Create an effective work area.
Create a pleasant, well-equipped work area. Whether it's a nook, cranny or a large office, your work area should be conducive to performing your daily work. It should contain all necessary supplies and equipment within arms reach or in easily accessible areas.


A home on my street slid down the hill. Yes, you are reading this correctly. Very surreal. This unseemingly act caused me to [finally] take action and assemble our family's vital records into one notebook and digitally. I have this information organized--of course I do--but, not all in one place or digitally. Now, with the help of the Life.doc Organizing Notebook (available from See Jane Work) I will. What I find most valuable about this product is the information can be keyed in and printed out on the forms provided in the kit AND you can save the information digitally--all in one place. Tip: Send a digital copy to a friend or relative in another geographical location for safekeeping.


If you have not seen this video, take 20 minutes to watch it (listen carefully, and share it with your kids, family, friends, etc...). It has caused me to pause and think twice before purchasing new stuff and before I discard my stuff I no longer need or want.


Declutter your desk.
A clutter-free desk erases unnecessary distractions and helps keep your mind on tasks that need immediate attention.

Keep only the items on your desk that relate to your current projects.


Do you [or does someone in your household] dump the mail on the kitchen counter and refuse to walk it to your home office or household desk? Does this lead to late payments and missed invitations, not mention a huge pile of paper on your kitchen counter and STRESS?

If you can’t break the habit of cluttering your countertop, then set up a mail sorting system in the kitchen to take care of the mail and other household paperwork. The Mail Sorter from See Jane Work has slots labeled Notice Me, Respond to Me, Read Me, and Pay Me. You can quickly categorize and prioritize bills, letters, bank statements and more. Side compartments are sized to hold magazines and catalogs.

Designate one day a week for bill paying, scheduling, and correspondence and you won’t be stressing over an unpaid bill or overlooked obligation again! Be sure to add other tools to help you with your mail sorting and bill paying activities; a recycling bin, garbage can, stamps, a supply of envelopes, address labels, pens, …


In response to my question, “Do you want to keep this?” My clients often respond with, “I might need it someday.” I was recently decluttering my home office [yes, even professional organizers need to do this on occasion] and I came across my NAPO conference books. I thought to myself, “Why am I keeping these”. My response was shocking, “I might need them someday.” This response caused me to chuckle and to further reflect on why I might need them someday. My response was, “For inspiration working with a client or for my professional organizer training program.” Hmmm, would I really think to refer to these conference books for those reasons?

I can now hear my conference buddies gasping. Some are gasping because they are thinking, “Why on earth would you keep those—just get rid of them!” Others are gasping because they are thinking, “How could you possible get rid of these volumes of knowledge and fond memories.” Both thoughts require rationalization and realistic expectations to interve…


Develop false deadlines - If you have a deadline to meet, record a false deadline four days earlier. You'll eliminate the last-minute frenzy to complete the project because you'll have given yourself a cushion of time.

Onboard the Online Social Networking Train aka My Blog Launch

I recently attended a NAPO Oregon membership meeting where my colleague Brandie Kajino presented tons of information on the subject of online social networking. I was dazed by all she shared, but I decided then and there it was time for me to jump onboard the online social networking train or I was going to be left seriously behind!

My first step in online social networking is—My Blog—officially launched with this posting. I’m excited to enter this new arena of communication and look forward to sharing with you my organizing ideas, tips, inspiration and more.

Some days you may want a quick tip and other days you may need some thought provoking inspiration. I hope to provide you with a full range of information.

I want to learn from you too. Please respond to a post when you are inspired to or when I pose a question.

This will be a work in process and I’m looking forward to the journey. Come join me!